Payroll services for academies

An increasing number of schools and academies are taking the decision to outsource their payroll services as they free up time to run their school more effectively

Why use our online payroll service for academies?

Academy experts

We continue to work with an increasing number of academies who have trusted us with their payroll because we understand the complexities of school payrolls, including the varying pay grades, pension scheme considerations and HMRC reporting.

For every academy, we assign a dedicated payroll manager who is experienced with providing payroll services to academies to help answer any questions you may have and ensure that the payroll process runs smoothly.

We aim to take the stress away from the payroll process allowing you more time to take care of your other responsibilities.

Complete service

At Proto Payroll, we provide an end-to-end payroll service which is ideal for our academy clients.

Simply import your data using our bespoke template to our easy to use online portal. We do the rest:

  • Process gross-to-net calculations

  • Issue BACs instructions

  • Year end processing to HMRC including P60s for all employees

  • Full payment submission under RTI reporting

  • Calculation of pension contributions and reporting to your chosen pension scheme

Every member of the academies' staff will have access to their e-payslips and P60s via our portal.

Payroll compliance

Ensuring that you are meeting your payroll compliance requirements on a timely basis is becoming increasingly difficult for academies with constantly changing legislation and HMRC reporting requirements.

The cost of non-compliance can be severe and keeping up to date is not only costly but also eats away at your valuable time that could be better used on other responsibilities within your school.

Our online payroll portal takes these concerns away as it is fully GDPR compliant and we take care of all the necessary reporting to HMRC on your behalf.

How do I get started?

Get your instant payroll services quote

If you are responsible for the payroll process at your academy you can obtain an instant payroll services quote via the link below.

We like to make everything as simple as possible so all you have to do is enter the number of staff you have at your academy to get a no obligation quote.

Once you have submitted the quote, our academy payroll specialists will call you to discuss it further. Alternatively, you can call us on 0800 233 5199 or email for more information

Sort out the paperwork and portal access

We will walk you through every step of the set up process and clearly communicate with the information we need from you or your previous payroll provider.

Furthermore, we will set you and your staff up on our online portal. This will allow you to upload your monthly payroll data, preview payroll runs before they go live, access all your payroll reporting and all your staff access to P60s and e-payslips.

Finally, we will provide you with a service level agreement outlining our responsibilities and our commitment to delivering a first rate payroll service.

Start enjoying our service and your free time

Now that everything is up and running you can leave your payroll headaches well and truly in the past.

For those who run academies, there are so many responsibilities. Having taken the decision to use Proto Payroll you will now have more time to focus on these tasks and enhancing your academy for both the staff and pupils save in the knowledge that payroll is being run accurately and on-time.


We would love to have the chance to work with you so if you have any questions whatsoever please call us on 0800 233 5199 or email